Drives Concept

1 Overview

In eXo ECM it is possible to let the ECM administrator dynamically create drives on top of JCR Workspaces.

Actually, a drive is a customized workspace with:

• a configured path where a user will start when browsing the drive
• a set of allowed views that will allow to limit the available actions (such as the edition or creation of contents while being in the drive)
• a set of permissions to limit the access (and view) of the drive to a limited number of people
• a set of options to describe the behavior of the drive when an user browses it (when we show the file explorer on the left, what types of folder should we add to the drive...)

Hence a workspace can have several drives configured on top of it. The ECM administrator can create and edit new drives from the ECM admin portlet which contains a "Manage Drive" action. Drives, like Workspaces are bound to a JCR Repository.

It is possible to add a new drive including one display on the taxonomy tree. Once added, we can see that new drive directly inside the File Explorer portlet and inside the correct Repository.

2 Drives in DMS

eXo DMS facilitates many drive types that help you organize, manage and search for folders, documents quickly and effectively. These few representative drives below will partly help you to clearly and fast acquire more about drives in eXo DMS.

2.1 The Public Drive

In the public drive, there's no initialized folder but you can create new folders by yourself.

In this drive, you can do:

• By selecting Actions, you can do:

• Create a new folder
• Create or edit documents
• Upload files from your machine

• By selecting Collaboration, you can do:

• Add tags for documents
• Set multi-displaying languages for documents
• Vote for a document
• Comment for a document

• By selecting the Search tab, you can:

• Simply search
• Do the advanced search with more constraints, add a new query to search
• Search by using existing queries

Furthermore, you also can:

• Setup your browsing preferences
• Cut/paste, copy/paste, delete a node.
• Lock a node.
• Rename a node
• Using view WebDAV to view a content of a document.

2.2 The drive of a specific group

By default, there are two initialized folders but you also can add more and do actions like in the private drive. Only users in a group can access this drive.

2.3 The Shared Users Space drive

By default, there will be a list of all existing users, each user has a folder that includes two sub folders (private and public). You can see both your private and public folder here but you only can see the public folder of others.

• In this drive, you can:

• In your private/public folder: perform all actions that you can do in your private drive
• View nodes from public folder of others

• In this drive, you can not:

• Can not add folders/documents in root node
• Can not add folders/documents in a folder of others user and child nodes of this folder
• Can not add folders/documents in a folder named by your username (e.g: you can not add folder/document in folder /marry)
• Can not rename the default folders
• Can not lock folders named by user
• Can not delete default folders